Last Updated: 5 October 2025




1. Introduction

Builderey (“Builderey”, “we”, “our”, or “us”) is a new-age Engineering, Procurement and Construction (EPC) company operating under the PeopleIV group. We recognise the importance of privacy and are committed to protecting the personal information of our stakeholders — clients, vendors, partners, employees, contractors, job applicants and visitors to our websites and digital platforms (collectively, “you” or “Data Subjects”). This Privacy Policy explains how we collect, use, disclose, transfer and otherwise process personal data in the course of our business and digital operations.

2. Scope

This Privacy Policy applies to personal data collected by Builderey through:

– Our websites, web portals, mobile applications and digital services (together, the “Site”);
– Business communications, emails, proposals, tenders, contracts and project documents;
– Recruitment processes and employment records;
– On-site collection at our offices, project sites, vendor premises and events;
– Third-party sources where we have lawful access to personal data.

3. Key Principles

We follow these privacy principles

– Lawfulness, fairness and transparency;
– Purpose limitation and minimality (we collect only what is necessary);
– Accuracy and keeping data up to date;
– Security and confidentiality;
– Retention limited to what is necessary;
– Accountability and ability to demonstrate compliance.

4. Definitions

– “Personal Data”: Any information that identifies or can reasonably identify an individual.
– “Sensitive Personal Data / Special Category Data”: Data revealing race, religious beliefs, health information, biometric data, sexual orientation and other categories that may attract higher protection.
– “Processing”: Any operation performed on personal data such as collection, storage, transfer, use, disclosure, erasure.

5. Categories of Personal Data We Collect

Depending on context, we may collect the following categories of information:

A. Contact & Identity Data
– Full name, job title, company/organisation, corporate email, business address, telephone numbers.

B. Business & Professional Data
– Company registration details, PAN/GST (where applicable for contractual/financial processes), bank account details for payments, invoicing and taxation information, contracts, proposals, tender submissions, references, scope of work.

C. Recruitment & HR Data
– CVs/resumes, educational qualifications, employment history, identification documents (e.g., passport, Aadhaar where lawfully required), background verification results, emergency contact details.

D. Technical & Usage Data
– IP address, device and browser information, operating system, pages visited, referrer URL, cookies data and other analytics data.

E. Financial & Transactional Data
– Payment details, billing addresses, invoices, transaction histories and records related to payments made to or by Builderey.

F. Site & Security Access Data
– CCTV footage (where installed at our sites/offices), access logs, ID card numbers, on-site attendance records, safety compliance records.

G. Special Category Data (only where strictly necessary)
– Health information required for site safety and statutory compliance (e.g., medical fitness for site work), disability information for accommodation, or other limited special category data collected with appropriate safeguards and lawful basis.

6. How We Collect Personal Data

We collect personal data via
– Direct interactions: when you contact us, apply for a job, register on our Site, submit a tender, attend interviews, or engage in contract negotiations;
– Automated technologies: cookies, server logs and analytics tools when you use our Site;
– Third parties: business partners, background verification agencies, recruitment platforms, public registers and government authorities;
– Offline interactions: site registration forms, visitor logs, business cards, hard-copy contracts.

7. Purposes for Processing Personal Data

We process personal data for legitimate business purposes including but not limited to:
– To manage and operate client and vendor relationships, contracts and projects;
– To evaluate, negotiate and execute bids, proposals, purchase orders and supply chain contracts;
– Billing, procurement, payments, tax and audit compliance;
– Recruitment, on-boarding, payroll and human resources administration;
– Site safety, health monitoring, emergency response and statutory compliance;
– Marketing, communications and event invitations (only where legally permitted or with consent);
– Improving and optimising our Site, digital services and business processes using analytics;
– Fraud prevention, incident response, investigations and legal compliance;
– Responding to enquiries, complaints and requests to exercise data rights.

8. Lawful Basis for Processing

We process personal data on one or more of the following lawful bases:
– Performance of a contract or to take steps at the request of the data subject prior to entering into a contract (e.g., contract management, supply chain activities);
– Compliance with legal and regulatory obligations (e.g., tax, labour laws, safety regulations);
– Legitimate interests pursued by Builderey or a third party (e.g., network security, fraud prevention, direct business communications), subject to appropriate safeguards and balancing tests;
– Consent, where required or appropriate (e.g., marketing communications, non-essential cookies). Individuals may withdraw consent at any time where applicable.

9. Cookies and Similar Technologies

We use cookies, web beacons and similar technologies to
– Enable core site functionality and authentication;
– Understand and analyse site usage to improve content, navigation and user experience;
– Measure advertising and marketing effectiveness (where applicable).
You can manage cookie preferences via your browser settings or through cookie consent tools on the Site. Please note that blocking essential cookies may affect Site functionality.

10. Data Sharing & Disclosure

We may share personal data with
– PeopleIV group companies and affiliates where necessary for group-wide administration and aligned services;
– Service providers and vendors engaged by us (e.g., IT services, cloud hosting, payroll processors, background verification agencies, legal and tax advisors) who process data on our behalf under contractual confidentiality terms;
– Customers, clients and project partners to the extent necessary to perform contractual obligations (e.g., sharing vendor contact details for project coordination);
– Government, regulators or law enforcement when required by law or for compliance purposes;
– Prospective buyers, investors or advisors during mergers, acquisitions, reorganisations or due diligence processes (with contractual safeguards);
– Courts, tribunals or dispute resolution forums where disclosure is necessary for legal claims or enforcement.
We require third-party recipients to maintain appropriate data protection safeguards. We do not sell personal data.

11. International Transfers

Builderey operates primarily in India but may transfer personal data to recipients outside India for hosting, cloud services, group functions, or servicing cross-border projects. Where data is transferred internationally, we ensure appropriate safeguards (e.g., contractual data transfer agreements, standard contractual clauses or equivalent measures) to protect privacy rights and comply with applicable laws.

12. Data Retention

We retain personal data only for as long as necessary to achieve the purposes for which it was collected, to meet legal, regulatory and contractual obligations, and to resolve disputes. Retention periods are determined by:
– The nature and sensitivity of the data;
– Business and contractual necessity;
– Statutory retention requirements (e.g., tax, employment laws).
We maintain a data retention schedule and securely delete or anonymise data when no longer required.

13. Data Security

We implement technical and organisational measures to safeguard personal data against unauthorized access, disclosure, alteration or destruction. These measures include:
– Access controls, role-based privileges and authentication;
– Encryption of data in transit and at rest where appropriate;
– Network and endpoint security, firewalls and intrusion detection systems;
– Regular security assessments and privacy impact assessments for high-risk processing;
– Physical security at offices and project sites for paper records and access-controlled infrastructure.
While we strive to use commercially reasonable measures, no system is completely secure. In the event of a data breach, we will take appropriate steps including containment, assessment, notification to affected persons and regulators where required by law.

14. Data Subject Rights

Where applicable under applicable law, you may have the right to:
– Access and obtain a copy of the personal data we hold about you;
– Request correction of inaccurate or incomplete data;
– Request deletion or erasure of personal data (subject to legal/contractual restrictions);
– Object to or restrict certain processing activities, including direct marketing;
– Request portability of your personal data in a commonly used, machine-readable format where technically feasible;
– Withdraw consent where processing is based on consent;
– Lodge a complaint with a supervisory authority if you believe your rights are violated.
We will respond to rights requests in accordance with applicable laws and identity verification requirements.

15. How to Exercise Your Rights or Contact Us

If you wish to exercise any data subject rights, raise a privacy concern, or seek clarification, please contact us at:
Email: privacy@builderey.com
Data Protection Officer / Grievance Officer: dpo@builderey.com
Registered Address: Builderey, PeopleIV Group, [Insert Registered Address], India
We may require certain information to verify your identity before processing a request. We aim to respond to verified requests within a reasonable timeframe mandated by applicable law.

16. Children’s Privacy

Our Site and services are not intended for individuals under the age of 18. We do not knowingly collect personal data from children. If we become aware that we have inadvertently collected data from a child, we will take steps to delete such data and, where required, notify parents or guardians.

17. Recruitment, Background Checks
and Pre-Employment Screening

Where recruitment or site access requires background checks, medical checks, or other pre-employment verification, we will:
– Seek consent where required by law;
– Use recognised third-party verification providers;
– Limit retention of recruitment data to necessary periods or statutory retention obligations.

18. CCTV and On-Site Surveillance

For safety, security and operational reasons, Builderey may operate CCTV and other monitoring at offices and project sites. Recordings are retained for limited periods and accessed only by authorised personnel for legitimate purposes such as safety incidents, investigations or legal processes.

19. Links to Third-Party Sites

Our Site may contain links to third-party websites. This Privacy Policy does not apply to third-party sites. We encourage users to review the privacy policies of linked websites.

20. Transfers on Sale, Merger or Reorganisation

If Builderey is involved in a sale, merger, reorganisation or an acquisition, personal data may be transferred to prospective buyers or their advisors as part of due diligence. Recipients will be required to protect personal data under confidentiality obligations.

21. Policy for Sensitive Personal Data

We process sensitive personal data only where strictly necessary for the performance of lawful obligations (e.g., site safety, medical fitness) and only with appropriate safeguards. Where consent is relied upon, it will be obtained explicitly and can be withdrawn.

22. Automated Decision Making & Profiling

We may use automated tools and analytics for legitimate business purposes (e.g., fraud detection, system security and basic personalisation). Where automated decisions have legal or similarly significant effects, we will provide appropriate notices, safeguards and the ability to contest decisions as required by law.

23. Changes to this Policy

We may update this Privacy Policy to reflect changes in our practices, legal obligations or technology. Material changes will be communicated through the Site and, where appropriate, via direct communication. The “Last Updated” date at the top indicates the effective date.

24. Contact & Grievance Redressal

For privacy-related queries, complaints or to exercise rights, please contact:
Privacy Team: privacy@builderey.com
Data Protection Officer: dpo@builderey.com
Grievance Officer (if different): grievance@builderey.com
Postal Address: Builderey, PeopleIV Group, [Insert Registered Address], India

25. Governing Law and Jurisdiction

This Privacy Policy is governed by the laws of India. Any disputes arising under this Policy will be subject to the exclusive jurisdiction of courts in [Insert City], India.

26. Annex A — Cookie & Tracking Technologies (Representative)

– Essential Cookies: Required for site functionality (session identifiers, authentication).
– Performance & Analytics Cookies: For monitoring site usage and performance (analytics).
– Functional Cookies: For user preferences and features.
– Advertising / Targeting Cookies: For marketing and ads. (Used only with consent where required.)
Users can control cookies through their browser settings and cookie consent mechanisms available on the Site.

27. Annex B — Typical Retention Schedule (Representative)

– Contractual & project records: Typically retained for 7 to 10 years post-completion or as required by law.
– Financial & tax records: Retained as required by tax and statutory laws (commonly 7 years).
– Recruitment records: Retained for a reasonable period post-recruitment or as required by statutory obligations.
– CCTV footage: Retained for limited periods (commonly 30–90 days) unless required for investigation.

28. Acknowledgment

By interacting with Builderey (via our Site, project interactions, contracting or recruitment), you acknowledge that you have read and understood this Privacy Policy.